Privacy Policy

SCOR Digital Solutions is committed to protecting Personal Data of the users of the scordigitalsolutions.com website.

This Privacy Policy forms part of the General Conditions of Access and Use of the Website and describes how SCOR Digital Solutions collects, uses, shares and processes Personal Data in connection with your use of the Website. This Privacy Policy also explains the choices and rights you have in relation to these processing activities.

The Capitalized terms used but not otherwise defined in this Privacy Policy shall have the meanings ascribed to them in the General Data Protection Regulation UE 2016/679 (the “GDPR”).

1. Who is the Controller of your Personal Data?

SCOR SE Netherlands Branch whose registered office is situated at Blaak 40, 3rd floor, 3011 TA Rotterdam, The Netherlands (Registered under number 98731424) (“We” or “Us”) acts as the Controller for the processing of Personal Data detailed in this Privacy Policy.

Contact details of the Data Protection Officer: dpo@scordigitalsolutions.com

We reserve the right to modify or adapt this Privacy Policy at any time. Any changes will be posted on this page. We encourage you to review this Privacy Policy periodically to stay informed of how we are protecting your Personal Data.

2. For what purpose will we process your Personal Data?

The purposes for which your Personal Data is collected are described below.

Contacts through the web or email

What Personal Data do we collect through the use of the website?

We may process your IP address, operating system browser type and the duration of your visit in anonymized form. If you provide us with personal information, we will use it to identify you and to contact you, if necessary.

• Answer your questions or requests.
• Manage the requested service, answer your request, or process your request.
• Sending you service-related communications by electronic means, where such communications relate directly to your request.
• Sending you commercial or promotional communications by electronic means, provided that you have given your prior explicit consent in accordance with applicable law.
• Perform analysis and improvements on the Web, about our products and services. Improve our commercial strategy.

The legal basis for the above processing activities is our legitimate interest in responding to user inquiries, managing our Website, and improving our products and services, and your explicit consent for receiving commercial or promotional communications.

Customers and Suppliers

For what purpose will we process your Personal Data?

• Sending you service-related communications by electronic means, where such communications relate directly to your request or the contractual relationship.
• Sending you commercial or promotional communications by electronic means.
• Manage the administrative, communications and logistics services carried on by the Responsible.
• Billing and declaration of the appropriate taxes.
• Carry on the corresponding transactions.
• Management and control of the contractual relationship.

The legal basis for the above processing activities is the performance of a contract, or the taking of pre-contractual steps at your request or your explicit consent for receiving commercial pr promotional communications.

3. Do we include Personal Data from third parties?

As a general rule, we only collect Personal Data directly from the Data Subject. If you provide us with Personal Data relating to third parties, you represent and warrant that you have obtained their prior informed consent, or have another lawful basis for sharing such data, and you agree to indemnify and hold us harmless from any claims arising from a failure to comply with this requirement.

4. How do we address the privacy of children?

We do not knowingly collect Personal Data from children under 14 years of age or under the applicable age limit in your jurisdiction (the “Age Limit”). If you are under the Age Limit, please do not contact us or provide any Personal Data to us. If we become aware that we have inadvertently collected Personal Data from a child under the Age limit, we will take reasonable steps to delete such Personal Data promptly.

5. Do we send communications by electronic means?

SCOR Digital Solutions will send you service-related communications for the purpose of managing your request or the performance of our contractual obligations.

We will only send you commercial or promotional communications where you have provided your prior explicit consent.

6. What security measures do we apply?

We are committed to protecting the security of your Personal Data. We implement appropriate technical and organizational measures designed to protect the security and confidentiality of your Personal Data against unauthorized access, alteration, disclosure, or destruction. These measures include, where appropriate, pseudonymization, encryption, access controls and data retention policies.

7. Do we disclose your Personal Data to any third parties?

SCOR Digital Solutions is a global organization to which We belong. Consequently, We may share your Personal Data with other entities within the SCOR Digital Solutions’ group of companies for purposes including but not limited to, the provision and improvement of services, internal administration, business operations, compliance with legal and regulatory obligations, risk management and the exercise or defence of legal claims. In such cases, your Personal Data will be processed in accordance with the applicable data protection legislation and this Privacy Policy. We ensure that all SCOR Digital Solutions entities that receive your Personal Data are bound by the appropriate data protection safeguards, including, when applicable, binding intra-group data processing agreement(s).

The legal basis for such disclosures is:

• Our legitimate interest in sharing Personal Data within the SCOR Digital Solutions’ Group for internal administrative and operational purposes.
• The performance of a contract to which you are party or pre-contractual measures taken at your request; or
• Compliance with a legal obligation to which we are subject as applicable.

Your Personal Data will not be disclosed to third parties outside the group, unless required by applicable law or regulation, or with your prior consent.

8. What rights do you have?

To the extent required by applicable law, you may have the following rights:

• Right of Access – the right to be informed of and request access to the Personal Data that we process about you;
• Right to Rectification – the right to request that we amend or update your Personal Data where it is inaccurate or incomplete;
• Right to Erasure – the right to request that we delete your Personal Data;
• Right to Restrict – the right to request that we temporarily or permanently stop processing all or some of your Personal Data;
• Right to object:
  • The right, at any time, to object to us processing your Personal Data on grounds relating to your particular situation;
  • The right to object to your Personal Data being processed for direct marketing purposes;
• Right to Data Portability – the right to request a copy of your Personal Data in electronic format and the right to transmit that Personal Data for use in another party’s service; and
• Right not to be subject to Automated Decision-making – the right to not be subject to a decision based solely on automated decision making, including profiling, where the decision would have a legal effect on you or produce a similarly significant effect.
• Where you rely on your consent as the legal basis for processing your Personal Data (including for commercial communications), you have the right to withdraw consent at any time.

9. Do you want to exercise your rights?

In order to enable you to exercise these rights with ease and to record your preferences in relation to how SCOR Digital Solutions uses your Personal Data, we provide you with a form for the exercise of your rights. You may request it by email to dpo@scordigitalsolutions.com.

• The form must be signed and we may request further information from you where it is necessary to verify your identity.
• If someone acts on your behalf, you must sign the form and we may request further information from you where it is necessary to verify your identity.
• The form can be submitted in person, sent by letter or by email at the address of the Controller, determined at the beginning of this document.
• How long will it take to answer the exercise of rights?

It depends on the nature of the request, but at most one month, and two months if the request is complex. We will notify you if we require more time.

10. Cookies

When you visit our website, we may collect Personal Data from you automatically using cookies or similar technology. A cookie is a small file that can be placed on your device that allows us to recognise and remember you.

This Cookie Policy is part of the general conditions and the privacy policy of the website https://scordigitalsolutions.com (Website) which is owned by ReMark. Access, use and navigation through the Website attributes the condition of the user.

The access and navigation on the Website or the use of the services of the same imply the express acceptance of these and each one of the Legal Notice and General Conditions, including Privacy and Cookie Policy. Please read it carefully.

In order to make your visit to our Website a satisfactory and transparent experience, we inform you that our Cookie Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the service, your choices regarding cookies and further information about cookies.

What are cookies?

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the service or a third-party to recognise you and make your next visit easier and the service more useful to you.

Cookies are essential for the proper functioning of the Internet. They are not designed to damage your device. If cookies are enabled in your browser settings, they help us to identify and resolve functional issues on our Website.

Types of cookies

There are different kinds of cookies. All of them work in the same way, but depending on their characteristics, we can distinguish between:

• Session cookies. Session cookies last only for the duration of your visit and are deleted when you close the browser. Its main purpose is to identify the kind of device, support the Website security or its basic functionality. They do not contain personal information that allows us to identify the user.
• Persistent cookies. They are stored on disk of the device and our Website reads them every time you make a new visit. They have a certain expiration or an expiration date when the cookie stops working. They allow us to identify your actions or preferences and help us with the improvement of our Website.
• Functionality Cookies. They remember decisions taken by the user, such as their login or identifier. The information that contained is anonymised so it does not contain your name, address or any other information.
• Third-Party Cookies. Third-Party cookies are the cookies installed by a website that is not the site you are visiting; for example, those cookies used by social networks (such as Facebook, Twitter,..) or by external content websites (such as Google Maps). In addition, some advertising companies use this kind of files to track your visits in each website where they are advertised.
• Analytical Cookies: They perform periodic maintenance and ensure the best services to the user, collecting data of your activity.

Use of cookies by SCOR Digital Solutions

By using our Website, you acknowledge our use of cookies as described in this Cookie Policy. You may manage your cookie preferences at any time through your browser settings. Please note that disabling certain cookies may affect the functionality of our Website.

How to manage your cookies?

From the Website and under current legislation, we provide you the information that allows you to configure your browser in order to maintain your privacy and security regarding the use of cookies.

Therefore, we provide you the information and links to official support sites of the main browsers so that you can decide whether you accept the use of cookies.

Users can configure their browser, accepting or rejecting all cookies, or selecting those whose installation supports, and which does not, following one of the following procedures, depending on the browser used.

11. Data retention and deletion

We retain your Personal Data only for as long as necessary to provide you with SCOR Digital Solutions’ Services and to fulfill legitimate legitimate and essential business purposes. Once your Personal Data is no longer necessary for its original purpose, it will be retained only for the period required by applicable law. If we are not legally required to retain certain Personal Data, we will, upon your request, delete or anonymize it so that it no longer identifies you.

We will keep all the information and communications related to the provision of our services, while the guarantees of our services last, in order to attend to possible claims.

12. Website Analytics with Matomo Cloud

This website uses the open-source web analysis service Matomo.

Through Matomo, we are able to collect and analyze data on the use of our website-by-website visitors. This enables us to find out, for instance, when which page views occurred and from which region they came. In addition, we collect various log files (e.g. IP address, referrer, browser, and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).

The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.

IP anonymization

For analysis with Matomo we use IP anonymization. Your IP address is shortened before the analysis, so that it is no longer clearly assignable to you.

Analysis without cookies

We have configured Matomo in such a way that Matomo will not store cookies in your browser.

Hosting

We host Matomo with the following third-party provider:

ePrivacy Holding GmbH, Burchardstraße 14, 20095 Hamburg, Germany.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

13. Privacy Notice – Job Applicant

This privacy notice tells you about the information we collect from you when you apply for a job that we have advertised. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who are we?

We are ReMark International B.V. You can contact us by email to our Data Protection Officer. Any enquiries or concerns about our use of your personal data can be mailed to dpo@scordigitalsolutions.com.

What personal data do we collect?

When you submit your application details to us, we ask you for personal information such as:

• Name;
• Address;
• Telephone number;
• Email address;
• Previous positions, remuneration levels and work experience;
• Personal motivation statements;
• Education and qualification details;
• Educational reference contact details;
• Professional reference contact details;
• Passport (or other photographic identification);
• Visa (or letter of authority).

Why do we collect this information?

We use your information in the ways that you would expect:

• to assess your suitability for the job advertised;
• to invite you to an interview;
• to verify your experience and qualifications;
• to verify your identity;
• to verify your legal right to work in The Netherlands;
• to undertake required tests by law;
• to confirm an offer of employment to you.

We process all these data in application of pre-contractual measures at the applicant’s own request.

What do we do with your information?

We securely store your information and we may share it with third parties, such as specialist training or assessment testing companies, or government agencies.

We may share it within our group of companies and distribute it internally to assist in the recruitment assessment, wherever they are located. We will always use a secure method of distribution when we share your information. We will not use the information to make any automated decisions that might affect you.

How long do we keep your information for?

Your information is kept for up to 2 years if you are unsuccessful in your application. If you are successful with your application, your information is kept for up to 7 years after your employment with us ceases.

Your rights over your information

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.

You can also ask for it to be erased and you can ask for us to give you a copy of the information.

You can also ask us to stop using your information – the simplest way to do this is to withdraw your consent, which you can do at any time, either by emailing, writing or telephoning us using the contact details above.

Your right to complain

If you have a complaint about our use of your information that cannot be resolved, you can contact:

• SCOR SE Netherlands Branch lead supervisory authority: Dutch Data Protection Authorities Office via their website at https://autoriteitpersoonsgegevens.nl/en/contact-dutch-dpa/contact-us
• Or write to them at: Autoriteit Persoonsgegevens, Postbus 93374, 2509 AJ DEN HAAG.
• Or the data protection authority of your country of residence.